It’s not uncommon for stakeholders in a construction project to find themselves on different pages. Each party – whether it’s a developer, architect, engineer or contractor – has their own set of objectives and processes to prioritize. Unlike most businesses that operate cohesively under one roof, construction projects can often bring together over a dozen different experts, each with their own approach to the project. With so many moving parts and varying voices, getting everyone aligned can be a challenge for architects.

Here’s how you can bring stakeholders onto the same page, ultimately leading to a smoother project execution and, most importantly, a happier client.

The Benefits of Early Collaboration Between Architects and Contractors

The pre-design and design phases are important first steps in laying the groundwork for a successful construction project. During these early stages, architects and engineers shape the project’s vision, define its scope and establish key design elements. Because this phase often involves extensive information gathering from the client detailed site assessments to measure and document existing conditions, architects that bring a contractor on board during this time add a practical, hands-on perspective to the build process.

By involving a contractor early on, architects introduce a different lens to the build—one that focuses on constructability, cost-efficiency and potential challenges that may not be immediately apparent in the design phase, such as material availability or site logistics. This architect-contractor alignment from the outset can lead to fewer surprises down the road and a more cohesive approach to finishing the project on time and on budget.

Keeping Projects on Track with Client Goals in Mind

Architects understand that a successful construction project not only requires technical alignment between stakeholders but also a deep understanding of the client’s goals. Stakeholders need to be open to collaboration from the start, especially when it comes to ensuring that the design and execution are in sync with the client’s budget, timeline and end objectives. When stakeholders operate in silos, there’s a risk of the project exceeding cost caps or running into expensive delays.

For example, a design that looks impressive on paper can quickly stretch beyond the client’s spending limit if time and materials aren’t fully integrated. Architects, engineers and contractors must be open to recalibrating client expectations and proposing cost-effective alternatives that still meet the project’s aesthetic and functional goals. A high-end design may require adjustments, such as substituting premium materials with more affordable alternatives, like using engineered quartz instead of marble countertops. Or, architects may consider simplifying the design by reducing the number of custom built-ins or opting for a more open floor plan. Without these conversations early on, the project could risk expensive revisions later that delay completion and inflate the budget.

On the other hand, if adhering to a strict schedule is a priority for the client, effective time management becomes central to keeping the project on track and meeting key milestones. For example, delays in material availability can create setbacks for the timeline, especially if the property is slated for rent or sale. Time is money for clients, and every delay potentially affects their return on investment. To avoid disruptions, consider local sourcing or alternative suppliers to maintain the project’s momentum without compromising quality. A contractor who is brought in early is more likely to identify these supply chain issues and adjust procurement plans accordingly, ensuring the project stays on schedule.

Maintaining this spirit of collaboration helps each moving part contribute to the bigger picture. It’s not just about keeping the project cost-effective and on schedule—it’s about recognizing and valuing each stakeholder’s expertise while collectively working to bring the client’s vision to life.

How Architects Can Leverage Portals to Keep Everyone on the Same Page

Experience tells us that in order to collaborate early and often on client needs, workflows and milestones, every project needs a centralized hub to connect all stakeholders from the start. Many architects find that using a project management portal is a game-changer. It keeps everyone notified about where the project stands and up to speed on specifics. ETI’s portal offers:

• Real-time project tracking: The portal will provide complete transparency into the progress of the project; whether it’s tracking material deliveries or monitoring construction milestones, everyone has access to the same data. Meaning, if the shipment of flooring is delayed, the portal will flag the issue and notify the team, allowing them to adjust their approach accordingly.
• Streamlined change orders: When an architect proposes design revisions, or unexpected site conditions change the scope of the project, the portal will recalculate timelines and budgets as necessary. For example, if there’s a structural concern that requires additional reinforcement, the change order can be logged immediately, with the portal automatically updating the project schedule and budget to reflect the added costs and time.
• Project planning and scheduling: Stakeholders can leverage the portal to schedule and track assigned tasks, ensuring that resources are allocated efficiently, billing is processed correctly and promptly and specialized trades are brought in at the right time. For instance, if a project requires a specific type of HVAC technician with expertise in energy-efficient systems, the portal can be used to schedule and communicate that time to the entire team, so no one is left in the dark.
• Document Management: The portal provides quick access to important documents related to the job and keeps everyone working from the most current version to avoid any confusion. This is especially useful when a change order is submitted—stakeholders are notified in real time and can review and approve it digitally, ensuring that the project keeps its stride.

How We Can Help

Our 25 years of experience in multi-family and ground-up construction in the Chicagoland area have taught us the importance of alignment, early collaboration and stakeholder satisfaction. With these values in place, our team focuses on delivering high quality, dependable construction projects on time and within budget.

If you are looking for a general contractor for your upcoming project, request a quote or reach out to our team with any questions.